Graphic Recording & Facilitation

Graphic Recording & Facilitation

We've been working digitally since 2010, and operate as visual strategists. This means we customize graphic recording & graphic facilitation to all types of meetings, and strategize how best to leverage this powerful tool. This article outlines how we work in virtual meetings: Ultimate Guide for Using Graphic Recording in Your Online Meeting.


Our areas of focus are climate science, health & human rights, and partnerships with Indigenous Nations & communities. We’re passionate about exploring new ways of making graphics interactive for audiences, and leveraging technology to deepen learning.

Graphic recording delivers the most value when we are strategic about its use. Graphics should be integrated seamlessly with your conference, be interactive and open to change or feedback, use visuals authentic to your organization and culture, and have a strategy for use after your meeting wraps up.

Virtual Graphic Recording

Over the last decade we have been exploring how technology can best engage people, and we are always excited to bring this knowledge to any virtual meeting project. Learn more about ways of creating dynamic online spaces in virtual meetings beyond graphic recording.

Virtual graphic recording can be drawn on paper or digitally, and shared into the meeting in a variety of ways:

  • Screen share
  • Pin or spotlight (graphic is a "participant" in the meeting)
  • Live stream via private YouTube link (HD quality)
  • Share after the meeting

  • When we work digitally, we can also provide a time-lapse video of the graphics being drawn out.

    Digital graphic recording in online meetings, Virtual graphic recording, drawing in Zoom meeting, live artist, live scribing, visual scribe
    Minh Ngo, graphic recording at an event, knowledge walls

    Paper Graphic Recording

    Graphics are drawn on large paper or foam board and displayed in a gallery walk for people to add ideas, ask questions, or provide feedback using sticky notes. This is an excellent format for events where you want people to interact with the graphics, snap photos, and spend time reviewing the visuals. The graphics have a powerful and impressive presence in the meeting space.

    After the meeting, the graphics are photographed and the hard copy 4ft x 8ft posters are left with you along with a mailing tube for easy transport. Within 24-48 hours of the meeting, we send you a high-resolution digital image of each graphic recording.

    Augmented Reality & Graphic Recording

    We were the first in the world to pioneer accessible Augmented Reality with graphic recording (no app downloads required, also known as "WebAR"). We've spent over 300 hours testing and retesting the right approach for this technology so that anyone with a smart phone can scan across a graphic recording and additional data, images, videos, and links pop up.

    This is a brilliant way of annotating graphic recordings with references -- the graphics are no longer just beautiful visual summaries, they are now backed up by a layer of facts. The augmented reality remains active on the graphics long after the event if the graphics are on display in other conferences or workspaces. It truly is a powerful tool for deepening engagement!

    Knowledge Walls & Interactive Spaces

    One of the most effective ways of using graphic recording & facilitation is when the experience is interactive for participants. Knowledge Walls are a summary of quotes, insights, ideas, questions, all captured in a gigantic wall that has a powerful presence in the space.

    Knowledge Walls are highly effective at multi-day conferences with many concurrent workshops and presentations, because they serve as the thread that weaves all the themes together in one big picture. Learn more about our approach to Knowledge Walls.

    Digital Graphic Recording

    Digital graphic recording can be brought into a meeting of any size -- whether on a large 50ft screen, or a simple projection on a wall during an intimate gathering. The beauty of digital is the flexibility: we can easily modify or change an image, or bring in graphs, headshots, or data. The graphics can instantly be shared to everyone's devices, or projected into concurrent breakout sessions as a key reference for informing discussions... to name just a few options!

    Let's ignite ideas!

    Contact us

    We would love to hear about your next project or upcoming event! Please reach out and we can share ideas: 1-250-634-0727  |