Graphic Recording

We provide graphic recording that is authentic, inclusive, and designed for impact. Specializing in Health Care, Climate Science, and Human Rights, we bridge the gap between complex topics and human connection through live visuals.

Whether you need digital graphic recording for a virtual summit, or a 15ft interactive wall for a community forum, we leverage technology and spatial design to ensure your message isn’t just seen, it’s experienced.

For projects that require a more immersive approach, we specialize in Engagement Experiences —elevating live visuals through 3D spatial design (such as trees, domes, and pillars), augmented reality, and participatory storytelling to move your audience from passive viewing to active co-creation.

Ready to dive deeper? Explore Our Process to see how we partner with you from research to post-event, or visit our FAQ Page for quick answers on using live graphics, terminology, and logistics. 

Our Process
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Graphic Recording Process

Research & Prep

Graphic recording delivers the most value when it is adapted for your specific audience & goals. In the weeks leading up to your gathering, we meet with you to discuss:

Format: We determine how graphics will best enhance your event and ways of embedding it with your agenda. We also discuss if an alternative tool, such as visual templates or an Engagement Experience, is more appropriate.

Authenticity: We identify powerful themes to highlight and sensitive content to handle with care. We avoid cliché imagery in favour of visuals that are specific and authentic to your audience.

Feedback & Engagement: How will we invite the audience to contribute to the graphics? How can we turn a passive graphic recording into a participatory experience?

Logistics & Space: Where should the graphic be positioned in the room for maximum impact, minimal distraction? Will we work on a digital canvas or a physical poster?

Live visual note taking at national research conference.

Graphic Recording at the Event

At the event, our team acts as an extension of your facilitation.

For in-person events, we arrive 60-90 minutes early to set up the space and ensure the graphics and any interactive visuals are placed well in the room.

At virtual events, we may do a quick tech test with you a day or two before the event, and arrive 45-30 minutes early to ensure all systems are ready to go.

Our graphics are all drawn in real time during the event, and we always invite audience feedback, changes, and additions to the graphics.

As a way to summarize and wrap up the event, the graphic recorder also does a walkthrough of the graphics, highlighting any big themes or ideas that were heard, and invite further audience feedback on the graphics.

After the Event

You’ll receive high-resolution digital files (typically within 24-48 hours) that are ready for reports, social media, or large-scale printing.

We also include a round of edits on the graphics, such as adjustments to wording, additions, and changes to visuals. It’s important the graphics are accurate and represent the content well so you can use them in future engagements.

For digital graphic recording, we provide a complimentary time-lapse video of the graphics being drawn (see examples here, and here).

Paper graphic recordings are photographed in high-res on site. The posters are left with you and we provide digital versions of the graphics within 24-48 hours.

Finally, we provide a comprehensive User Guide that outlines ways of using the graphics beyond your event.

 

 

Graphic Recording Formats

Paper Graphic Recording

The Power of Physical Presence. Drawing on large-scale paper or foam board (typically 4ft x 8ft) provides a tactile, physical anchor in a digital heavy world. This format is ideal for breaking up “screen fatigue” and grounding a room in a physical narrative.

The Gallery Walk: This format is perfect for breaks, allowing participants to physically move through the content, sparking spontaneous side conversations and deeper reflection.

The Artifact: You keep the physical posters; an immediate, tangible legacy of the meeting that can be displayed in your workspace to keep the conversation alive. We also provide a high-res digital image of the graphic recording.

Minh Ngo, graphic recording at an event, knowledge walls
Panel discussion at World Agri-Tech with live illustration of their ideas on a big screen behind them.

Digital Graphic Recording

Digital recording offers unparalleled flexibility. The graphic recorder draws on a tablet, with the live feed projected onto screens of any size…from television monitors to 50ft LED walls.

Infinite Scalability: Perfect for large plenary sessions where visibility is key. The digital feed can be mirrored across multiple rooms or beamed to remote participants simultaneously. 

Adaptability: Digital graphic recording allow us to instantly integrate your branding, colour palettes, headshots, and complex data charts directly into the live drawing.

Immediate Assets: Because the graphics are digital, they are ready for your social media teams, newsletters, and reports the moment the session ends. We also provide a timelapse video of the graphics being drawn.

 

 

Virtual Graphic Recording

In a virtual environment, the graphic recorder becomes a dynamic point of focus that combats “Zoom fatigue” and increases information retention in digital spaces.

Enhanced Accessibility: We provide high-definition, dedicated feeds (via screen share or a separate video feed) that help remote participants stay centred on the core themes of the dialogue.

Multi-Platform Integration: Whether you are using Zoom, Teams, or a custom event platform, we integrate seamlessly to ensure the visual record is a core part of the user experience.

Hybrid Graphic Recording: We can attend in-person events virtually, capturing the dialogue in the room without the need for travel. Learn more about hybrid graphic recording here.

overhead view of live illustration in a zoom meeting
Large graphic recording on black foam board summarizing themes from a conference with the words North Star written large.

Knowledge Walls

For multi-day conferences with concurrent sessions, a Knowledge Wall acts as the connective tissue. This is a massive, high-level visual summary that captures the core insights across your entire event.

A Knowledge Wall serves as a hub for your conference’s content, making it easy for participants to see the overarching themes and momentum across speakers and topics.

Engagement Experiences

By moving beyond the 2D canvas, we create environments that invite your audience to step inside the story, provide real-time feedback, and become active co-creators of the content. Learn more about Engagement Experiences here.

Spatial Storytelling: We build physical, 3D structures—from reflection domes and “pillar forests” to interactive trees—that turn your venue into a tactile landscape of collective thought.

Prompt Questions: We facilitate “Engagement Walls” that have interactive prompts, allowing participants to share their own ideas, hopes, and data points that we then visualize in one summary wall.

Tech-Enhanced Immersion: We layer graphic recording with Augmented Reality (AR), allowing users to “unlock” deeper research, videos, and animations with a scan of their phone. This creates a multi-sensory, unforgettable experience.

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